Because we believe great music can elevate the human spirit, the Purpose of the Guild is to foster, promote and facilitate the operation of the Utah Symphony Orchestra financially, socially and educationally.
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By-Laws of the Utah Symphony Guild Article I - Name This organization shall be known as The Utah Symphony Guild. Article II - Purpose Because   we   believe   that   great   music   can   elevate   the   human   spirit,   the   purpose   of   the   Guild   is   to   foster, promote,   and   facilitate   the   operation   of   Utah   Symphony   financially,   socially,   and   educationally.   The Utah    Symphony    Guild    shall    be    an    unincorporated    nonprofit    organization,    operating    under    the ultimate   control   and   direction   of   the   Utah   Symphony   |   Utah   Opera   (USUO)   Board   of   Trustees,   in accordance with the Amended and Restated By-laws of USUO. Article III - Officers and Board Executive Committee The   Executive   Committee   of   the   Guild   shall   consist   of   its   Officers,   namely   its   President   and   six   (6) Vice   Presidents,   one   of   whom   shall   be   the   Executive   Vice   President   /   President   Elect,   the   others   being a   Membership   Vice   President,   a   Social   Vice   President,   a   Development   Vice   President,   an   Education Vice   President,   and   a   Youth   Guild   Vice   President.   In   addition   to   these   Officers,   the   Committee   shall also   include   a   Recording   Secretary,   a   Corresponding   Secretary,   a   Treasurer,   a   Publicity   Director,   a Parliamentarian,   and   the   Immediate   Past-President.   The   Staff   Liaison   shall   be   an   Associate   Member of   this   Committee.   Other   persons   with   special   responsibilities   may   be   associated   with   this   Committee pending Committee approval. Associate Members have no voting rights. Governing Board In    addition    to    the    members    of    the    Executive    Committee,    the    Board    may    include    an    Assistant Treasurer,    an    Assistant    Recording    Secretary,    and    an    Assistant    Corresponding    Secretary.    The Historian   and   Orchestra   Liaison   shall   also   be   members   of   this   Board,   as   shall   Chairs   of   committees appointed by the President or the Vice Presidents to accomplish special tasks. Article IV - Duties and Eligibilities of Officers and Board Members Executive Committee The   duties   of   the   Executive   Committee   shall   be   to   meet   on   call   by   the   President   to   carry   out   the   duties designated   in   these   by-laws   and   to   set   general   policies   for   the   operation   of   the   Utah   Symphony   Guild. At   the   second   meeting   of   a   new   administrative   year,   this   Committee   shall   adopt   a   budget   for   the   new year.     Further,     each     Executive     Committee     member     shall     maintain     records     of     activities     and recommendations   of   their   committees   to   aid   their   successors,   and   shall   submit   a   written   report   to   the President   prior   to   the   closing   meeting   of   the   Guild.   One   copy   of   each   report   shall   be   placed   in   the Guild’s permanent file. Governing Board The   duties   of   the   Governing   Board   will   be   to   meet,   on   call   by   the   President,   at   least   four   (4)   times   per year   to   approve   general   policies   for   the   Utah   Symphony   Guild   and   the   activities   thereof.   Membership in the Guild is required of anyone holding office in the Guild. President The   duties   of   the   President   shall   be   to   preside   at   all   meetings   of   the   Guild,   its   Governing   Board   and   its Executive   Committee,   to   have   general   supervision   of   the   direction   and   business   of   the   Guild,   and   to appoint   such   ad   hoc   committees   as   shall   be   deemed   necessary.   The   President   is   also   responsible   for the   organization’s   Newsletter,   Website,   Data   Base   Specialist,   Publicity,   Historian,   Member   of   Note, and   Orchestra   Liaison.   The   President   is   an   ex   officio   member   of   the   USUO   Board   with   specific responsibility   to   coordinate   the   activities   of   the   Guild   with   those   of   the   USUO   Board.      At   the   end   of the   President’s   term   in   office,   the   President   serves   one   year   as   Immediate   Past   President   on   the   Guild Executive Committee.  The President shall have signature rights on the general Guild Bank Account Immediate Past President The    Immediate    Past    President    serves    the    Executive    Committee    and    the    Governing    Board    in    an advisory   capacity.   In   addition,   it   is   the   duty   of   the   Immediate   Past   President   to   assemble   and   chair   a Nominating   Committee,   whose   composition   is   subject   to   approval   by   the   Executive   Committee,   and   to ensure   that   a   slate   of   candidates   can   be   presented   to   the   Executive   Committee   at   its   March   meeting. Traditionally,   the   Immediate   Past   President   has   also   been   responsible   for   planning   a   spring   Orchestra Appreciation luncheon. Vice Presidents There   shall   be      six   (6)   Vice   Presidents   as   follows:   Executive,   Membership,   Social,   Development, Education,   and   Youth   Guild.   Each   Vice   President   may   appoint   such   committees   and   committee   chairs as   are   deemed   necessary   to   carry   on   those   activities   of   the   Guild   for   which   each   is   responsible.   These appointments are subject to approval by the President and the Executive Committee. Executive Vice President / President Elect The   duties   of   the   Executive   Vice   President   shall   be   to   assist   the   President   in   all   matters   pertaining   to the   function   of   the   Guild,   and   to   preside   at   all   meetings   in   the   absence   of   the   President   including USUO   Board   meetings   the   President   is   unable   to   attend   as   an   ex   officio   member.   In   order   to   be eligible   to   hold   this   office,   the   Executive   Vice   President   shall   have   served   for   at   least   two   (2)   years   as   a member of the Guild Executive Committee. The   Executive   Vice   President   shall   also   be   responsible   for   overall   guidance   and   supervision   of   the Symphony   Guild   Gift   Shop,   ensuring   that   the   Gift   Shop   is   adequately   staffed   and   managed   efficiently so    as    to    maximize    profits    for    the    support    of    Utah    Symphony.    The    Symphony    Guild    Gift    Shop Coordinators   shall   be   appointed   by   and   serve   under   the   Executive   Vice   President.   The   Coordinators must   hold   membership   in   the   Guild.   The   Coordinators   duties   shall   include   sign-up   and   training   of volunteers,   control   of   inventory,   and   preparation   of   a   monthly   financial   statement   for   the   Executive Vice    President.    The    Executive    Vice    President    will    then    provide    the    financial    statement    to    the Executive    Committee.    The    Executive    Vice    President    will    be    responsible    to    provide    the    financial records to the Chief Financial Officer of USUO for an audit at the end of each fiscal year, August 31. In   addition,   the   Executive   Vice   President   shall   work   with   the   Membership   Vice   President   to   contact all   new   Guild   members   to   welcome   them   to   the   Guild   and   acquaint   them   with   the   Guild’s   committees. The    Executive    Vice    President    shall    also    give    Committee    Chairs    those    names    of    new    members interested in being involved in each Committee. Membership Vice President The   duties   of   the   Membership   Vice   President   shall   be   to   have   general   supervision   over   Membership committees    which    include,    but    are    not    limited    to,    the    following:    the    annual    Membership    Event, Mailings,   and   Directory.   The   Membership   Vice   President   shall   work   closely   with   the   Executive   Vice President to inform new members of the Guild’s committees and encourage their participation. Social Vice President The   duties   of   the   Social   Vice   President   shall   be   to   have   general   supervision   over   committees   which include,    but    are    not    limited    to,    the    following:    Finishing    Touches,    Luncheons    and    Symposia, Hostesses, Table Decorations, Invitations and Printed Programs. Development Vice President The   duties   of   the   Development   Vice   President   shall   be   to   have   general   supervision   of   all   fund-raisers     as   decided   by   the   President   and   the   Executive   Committee.   The   Development   Vice   President   may appoint a chair or co-chair to serve on each fund-raising committee. The   Development   Vice   President   shall   meet   annually   with   the   incoming   President,   Executive   Vice President,    Treasurer    and    Staff    Liaison    to    set    goals    for    each    fund-raiser.    The    Development    Vice President   will   provide   a   report   to   the   Executive   Board   following   each   fund-raiser.   At   the   conclusion   of the    year,    the    Development    Vice    President    shall    meet    again    with    the    President,    Executive    Vice President, Treasurer and Staff Liaison to evaluate the fund-raisers conducted during the present year. Education Vice President The   duties   of   the   Education   Vice   President   shall   be   to   have   general   supervision   over   committees which   include,   but   are   not   limited   to   the   following:   Fifth   Grade   Docent   Program,   Music   Outreach Program, Tour Guides, Women’s Legislative Council, and Salt Lake Council of Women. Youth Guild Vice President The   duties   of   the   Youth   Guild   Vice   President   shall   be   to   have   general   supervision   over   the   activities   of the Youth Guild. Recording Secretary The   duties   of   the   Recording   Secretary   shall   be   to   keep   a   record   of   all   minutes   of   the   meetings   of   the Guild,   of   the   Governing   Board,   and   of   the   Executive   Committee.   The   Recording   Secretary   shall   send   a copy of the minutes of each meeting to the President within ten (10) days of such meeting. Corresponding Secretary The   duties   of   the   Corresponding   Secretary   shall   be   to   handle   all   correspondence   of   the   Guild,   as directed by the President. This includes sending notification of meetings to all persons involved. The Corresponding Secretary shall have supervision over the Guild Telephone Committee. Treasurer The   duties   of   the   Treasurer   shall   be   to   keep   a   complete   record   of   all   funds   collected   and   disbursed   by The   Utah   Symphony   Guild,   and   to   make   a   written   report   of   these   transactions   monthly   at   each Executive   Committee   and   Board   meeting.   The   Treasurer   is   to   give   copies   of   this   monthly   report   to   the President,   Executive   Vice   President,   Recording   Secretary,   Immediate   Past   President   and   the   Chief Financial   Officer   of   USUO.   The   Treasurer   shall   also   keep   a   running   record   of   the   amounts   of   money given   to   USUO   from   all   Guild   sources   throughout   the   year,   noting   these   amounts   on   each   monthly report.   August   31   of   each   fiscal   year,   the   Guild   books   are   closed,   and   a   year-end   financial   statement shall   be   prepared,   to   include   all   financial   information,   Bank   Statements,   and   Deposit   Receipts,   from September   1   of   the   previous   year   to   August   31.   This   will   coincide   with   the   fiscal   year   of   USUO.   All financial records of the Guild shall be audited yearly by the Chief Financial Officer of USUO. Publicity Director The   duties   of   the   Publicity   Director   include,   but   are   not   limited   to,   supervising   the   editing,   layout,   and production of the Guild’s media and program publicity.  Parliamentarian It   shall   be   the   duty   of   the   Parliamentarian   to   become   familiar   with   the   by-laws   of   the   Utah   Symphony Guild    and    to    attend    Executive    Committee    and    Governing    Board    meetings.    It    shall    also    be    the Parliamentarian’s   responsibility   to   be   a   member   of   the   Nominating   Committee   and   to   assemble   an up-to-date   list   each   year   of   those   members   who   are   eligible   to   be   nominated   to   hold   office   in   the Guild. Committee Chairs All   Chairs   will   present   plans   for   proposed   activities   to   their   corresponding   Vice   President   who   will,   in turn, present these plans to the Executive Committee for approval. Article V – Membership and Dues Guild Membership Membership   dues   shall   be   determined   by   the   Executive   Committee.   Members   shall   have   all   the   rights and   privileges   of   full   membership   in   the   Utah   Symphony   Guild   and   may   be   called   on   to   assist   in   any of the activities of the Guild. Youth Guild Membership Membership   in   the   Utah   Symphony   Youth   Guild   shall   be   open   to   families   with   young   persons   8-18 years    of    age.    Dues    for    membership    in    the    Youth    Guild    are    recommended    by    the    Youth    Guild Committee and approved by the Guild Executive Committee. Article VI – Elections The   term   of   office   for   each   member   of   the   Executive   Committee   shall   be   two   (2)   years,   with   the exception   of   the   President,   the   Executive   Vice   President,   and   the   Immediate   Past   President   whose terms   of   office   shall   be   one   (1)   year.   Annual   elections   will   be   held   to   replace   those   members   of   the Executive   Committee   whose   terms   of   office   have   expired.   In   the   event   that   a   vacancy   occurs   in   the Presidency,   the   Executive   Vice   President   shall   become   President   to   fill   that   term   of   office   and   will,   in the   following   year,   be   eligible   to   fill   a   full   term   as   President.   If   the   board   member   has   filled   an unexpired   term,   the   board   member   will   be   eligible   to   fill   her/his   own   term   of   office   in   that   position. Board member may be elected or appointed to another office on the Executive Committee. Nominating Committee At    least    three    (3)    months    prior    to    the    year’s    final    Spring    meeting    of    the    Guild,    a    Nominating Committee   shall   be   assembled   by   the   Immediate   Past   President.   This   Committee,   whose   composition is   subject   to   approval   by   the   Executive   Committee,   shall   be   chaired   by   the   Immediate   Past   President, and   shall   consist   of   at   least   seven   (7)   voting   persons,   four   (4)   of   whom   shall   have   served   on   the   Guild Executive   Committee,   one   being   the   sitting   Executive   Vice   President.   The   sitting   President   and   the Parliamentarian    shall    be    members    ex    officio,    without    voting    rights.    It    shall    be    the    duty    of    this Committee   to   prepare   a   full   slate   of   candidates   for   the   vacated   Executive   Committee   positions,   to announce   the   candidates   to   the   Executive   Committee   at   its   March   meeting,   and   to   present   this   slate   to the   membership   at   the   general   meeting   or   in   the   Newsletter   preceding   the   year’s   final   meeting   of   the Guild.   If   nominations   are   made   from   the   floor,   the   nominees   must   have   given   prior   written   consent   to such nominations. The election takes place during the final general meeting. Vacancy Should   a   vacancy   arise   on   the   Executive   Committee,   with   the   exception   of   the   President,   a   temporary nominating   committee   is   assembled   consisting   of   two   (2)   Past   Presidents   and   the   sitting   President. The   replacement   candidate   chosen   by   the   committee   is   elected   to   office   by   a   majority   vote   in   the Executive Committee. Article VII – Youth Guild Committee The    Youth    Guild    Committee    exists    under,    and    shall    be    governed    by,    the    by-laws    of    the    Utah Symphony    Guild.    Its    purposes    are    the    same,    namely    to    promote    Utah    Symphony    educationally, financially,   and   socially.   Youth   Guild   membership   benefits   include,   but   are   not   limited   to,   tickets   to selected   concerts,   admittance   to   selected   rehearsals,   master   classes,   service   projects,   performance opportunities,   competition,   and   association   with   the   Utah   Symphony   members.      Membership   is   open to   Families,   regardless   of   whether   or   not   they   play   an   instrument.   Parents   and   guardians   may   be eligible   for   discount   tickets   to   accompany   their   children   to   the   aforementioned   concerts,   and   all   adult members   are   encouraged   to   serve   as   advisors   and   volunteers   for   the   various   activities.   Committee chairs   shall   be   appointed   by   the   Youth   Guild   Vice   President   as   necessary   for   the   operation   of   the Youth   Guild.   It   is   incumbent   upon   the   Secretary/Treasurer   of   the   Youth   Guild   to   present   written minutes   and   financial   summaries   at   each   organizational   meeting.   The   financial   records   of   the   Youth Guild   shall   be   submitted   to   the   Chief   Financial   Officer   of   USUO   at   the   end   of   each   fiscal   year   for   an informal audit. Article VIII – Amendment of By-Laws These   by-laws   may   be   amended   at   any   regular   meeting   of   the   Board   by   a   majority   vote   of   those present,    provided    written    notice    of    such    amendment    has    been    given    two    weeks    in    advance.    In accordance   with   Section   7.2   of   the   Amended   and   Restated   By-laws   of   Utah   Symphony   |   Utah   Opera, revisions   to   these   by-laws   shall   be   submitted   to   the   USUO   Board   of   Trustees   for   approval   prior   to adoption.   The   General   Membership   shall   be   informed   of   such   amendments   at   the   closing   meeting,   or through the Newsletter. Amended: December 11, 1997 Amended: March 15, 2001 Amended: October 11, 2001 Amended: October 29, 2008 Amended:  May 5, 2010 Amended:  April 3, 2013
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